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St. Xavier’s College Policy

Working Policy and procedures for maintaining and utilizing physical, academic and support facilities

The college takes effective measures to maintain and utilize physical, academic and support facilities in an optimal manner. All the departments and different functioning units of the college are provided with the required infrastructure facilities like classrooms, laboratories, and library access. In addition to this the college has adequate space in common rooms, sufficient number of separate washrooms for male and female students and teachers, and hygienic canteen facilities. The college has employed adequate number of support staff for housekeeping. The college auditorium, conference rooms, classrooms, washrooms and the entire campus are kept neat and clean and maintained daily. The laboratories are looked after and managed by lab technicians and lab boys. They are responsible for the stock maintenance and requirements of day to day functioning of the lab. The college also has dedicated teams of qualified electricians, mechanics, plumbers and computer technicians for the maintenance of electrical appliances, fittings and fixtures, and for the maintenance of computer facilities. The lifts are maintained through annual maintenance contracts with competent companies. The Central Library is maintained by a professionally skilled and trained librarian and his team of dedicated staff. All the departments are also provided with a library for faculty and students. The Departmental library is managed by the teaching and non-teaching staff of the respective department. Periodic stock verification of all resources is carried out and wherever necessary, equipment, chemicals and books are purchased to meet the needs.

The college also has a procedure to ensure the availability of sports and games materials which helps the college to organise intra-college sports events on a regular basis. Sports activities are done under trained physical teacher. The college football ground is well maintained using adequate equipment. Other sporting arena for basketball and volleyball are also kept well marked and neat and clean throughout the year. The college gymnasium is managed by a trained instructor who is responsible for the proper maintenance and upkeep of the facility. The indoor games facilities in the general common room, located on the first floor of the canteen building, are maintained by the caretaker appointed for the purpose. The college has a guest house with modern facilities. It is located on the second floor of the same building. The college has appointed a dedicated caretaker for the upkeep of the facility.

Maintenance of building such as repair work and painting, new constructions, up gradation of existing infrastructure are carried out during vacations to prevent disruption of regular classes. For the purpose of providing adequate security the college has installed CCTV cameras at strategic locations. Security is also monitored 24x7 by appointing adequate number of security personnel. The college has appointed two gardeners for the maintenance and upkeep of the green areas. The college has allotted a specific area for the parking of vehicles of students and teachers. There are separate parking areas for two-wheelers and four-wheelers. Students are issued parking pass only for two-wheelers and not for their four-wheelers. Specially-abled students are given with the facility of lifts, wheel-chair and stretchers.

Maintenance manager and his team in consultation with Vice-Principal, Bursar and respective department heads are responsible for planning and scheduling of maintenance. This is done in the following manner:

  • Identify the equipment and things for maintenance.
  • Categorize, prioritize and do the needful.
  • Plan maintenance considering cost, time and space.

The Focus in maintenance is:

  • To optimize usage of facility available.
  • To optimize usage of manpower.
  • To ensure smooth functioning of the institution.